Corporate Legal Labour and Compliance Policy

Corporate Legal Labour and Compliance Policy


This policy outlines Diphex Solutions Limited (the Company’s) commitment to compliance with all applicable UK laws and international standards regarding labour practices. It addresses legal obligations concerning modern slavery, child labour, and illegal employment to ensure ethical operations and responsible supply chain management.

This policy applies to all employees, contractors, agency workers, suppliers, and any third parties acting on behalf of the Company.

Company Structure and Activities

The Company is governed by a Board of Directors in conjunction with the General Manager and Senior Management team. The Company is based at:

Unit 3, Roebuck Business Park, Harrietsham, Kent ME17 1AB

The Company provides products and services that significantly reduce risks to human health or the environment caused by hazardous chemicals. These include emergency decontamination products and spill control solutions. Business operations are consistent year-round and are not seasonal.

Labour used by the Company in its operations is based throughout United Kingdom (excluding Northern Ireland).

Definitions

The Company considers the following to constitute breaches of legal labour standards:

1. Modern Slavery

As defined by the Modern Slavery Act 2015, including but not limited to:

  • Human trafficking
  • Forced labour
  • Control through mental or physical abuse or threats
  • Dehumanisation or treatment as property
  • Restrictions on freedom of movement

2. Child Labour

The employment of individuals below the legal working age, as defined under the Children and Young Persons Act 1933 and relevant ILO Conventions.

3. Illegal Employment

The employment of individuals who do not have the legal right to work in the UK, as governed by the Immigration, Asylum and Nationality Act 2006.

Company Commitment

The Company is committed to full compliance with the Modern Slavery Act 2015, Children and Young Persons Act 1933, Immigration, Asylum and Nationality Act 2006, and other relevant UK labour and immigration laws.

We will not tolerate or knowingly work with any individual or organisation engaged in:

  • Modern slavery
  • Child labour
  • Illegal employment or undocumented labour

Supply Chains

Our primary supply chains include medical devices and decontamination agents sourced primarily from France and Great Britain. While our direct suppliers are reputable intermediaries, we recognise that lower-tier suppliers may pose additional risk.

We expect all suppliers to comply fully with UK labour laws and international standards regarding:

  • Prohibition of forced or child labour
  • Verification of workers’ legal right to work
  • Transparent and ethical sourcing practices

The Company may audit or request documentation to verify compliance.

Risk Assessment

Given the nature of our business and supply chain, the Company considers its risk of exposure to modern slavery, child labour, and illegal immigration to be low. Nevertheless, we adopt a proactive and preventative approach to mitigate potential risks.

Due Diligence and Preventative Measures

The Company undertakes the following measures:

  • Supplier assessments (audits, if required) to ensure compliance with legal labour standards
  • Supplier declarations and evidence confirming the right to work for all workers and absence of underage labour
  • Employment eligibility checks in line with UK Home Office guidance before any employment is confirmed

We maintain a zero-tolerance stance on any instance of illegal working, child labour, or modern slavery.

Supporting Policies

This policy is supported by other Company policies, including:

  • Corporate Social Responsibility Policy
  • Equal Opportunities Policy
  • Whistleblowing Policy — enabling staff to raise concerns confidentially, including issues of unethical employment practices

Responsibilities

Overall responsibility for compliance lies with the Director or General Manager. All staff members must report concerns related to modern slavery, child labour, or illegal working. These will be investigated promptly, and appropriate action will be taken.

Review and Compliance Statement

This policy is issued in compliance with Section 54(1) of the Modern Slavery Act 2015. It will be reviewed annually and updated to reflect any changes in UK legislation or international labour standards.

Legals